WESTERN CLUB REP — EVENT HOSTING GUIDE

Host reps are responsible for arranging event food and for coordinating the golf tournament with the Club Pro. The rep acts as the contact for the host club and will provide an information sheet for her event. This process should not be modified if at all possible.

Players should review the Tournament Guide for Players link for entry information.

Host Club Reps will receive specific instructions for hosting prior to their assigned event.

These will be provided by the Western Golf Chairwoman.

EVENT BUDGETS

¨ The Club Budget for one-day events in 2026 is $100.00 per day for events with lunch or for events with dinner.

¨ WGAWNY adds an additional $5 fee for Golf Genius and credit card
processing expenses for a total cost of $105 for events.

¨ The net $100 must cover cart fees + tax, food + taxes and food service gratuities.  Remember that there is a sales tax on the cart fees. 

¨ To determine your food budget: subtract cart fees (including sales tax) from the $100 entry fee budgeted amount. The remainder pays for the lunch or dinner being served and is your food budget plus taxes and gratuities.

¨ Prizes and bag room tips are funded from our WGAWNY dues.

EVENT SIGN -UP

Ladies will sign up and pay their entry fee on the Golf Genius website. This will generate a roster for the tournament. Sign-ups will end two weeks before the event.

PAIRINGS, HANDICAPS, AND RULES

Pairings and flights will be determined by the Golf Genius Administrator. Pairings are to be made strictly based on the handicap, except that we do try to mix Rochester and Buffalo players.  No players can request special pairings. 

We are working to improve our processes for setting up tournaments, providing pairings, and scoring. We always need help from the Club Pro.

Adjustment Examples and the USGA Course Calculator